PRIVATE EVENTS FAQ

Thank you for your inquiry! Our events coordinator will be in touch as soon as possible.

Please take a look at our FAQ below for any questions you have in the meantime.

If you have immediate questions, feel free to reach out via phone or email to woodencitytacoma@gmail.com

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FOOD & BEV SERVICE

  • Groups of 13-30: food is served family-style in 3 courses (small plates, entrees, dessert). There is wine by the bottle and all other beverages available a la carte.

    No to-go food or additional meals are permitted for private events.

  • You are welcome to bring your own cake. For family-style events we’ll serve your cake instead of our house dessert course. You may bring in your own wine, the corkage fee will go toward your bar minimum.

  • For family-style groups, we can make adjustments to the offerings as a whole or make your guest(s) a separate dish for the first & second course.

  • Options include salads, appetizers, wood-fired pizza, entrees, and cheesecake for dessert.

    Not all of our dinner menu is available family-style so there are some limitations on the family-style menu.

BOOKING & POLICIES

  • We open the books 3 months at a time. Reservations for large parties can be made 3 months out at the earliest, and 1 week out at the latest.

  • After your credit card is collected for the cancellation fee, we’ll work on selecting a menu. After all the details are finalized, we’ll get your contract signed and we’ll be all set for your event!

  • If your event is cancelled, the cancellation fee noted on your contract will be charged to the card on file.

    Pricing based on guest count given when booking is binding unless notified at least one week in advance (3 days in advance for smaller groups.)

    Additional guests day-of will be charged to the bill at the normal $/person rate.

  • Pricing is determined based on your guest count and the date you’re booking. The flat rate (semi-private) or $/person (fully private) minimum are listed on our main booking page.

    Pricing based on guest count when booking is binding unless given at least 3 days notice.

    Payment must be on one check. We can split the bill evenly on multiple cards, or split the food & bar on separate tabs. But we cannot do individual tabs for large parties.

THE SPACE & SET UP

  • For semi-private parties (up to 16 guests), some small decorations are welcome. Since you will be sharing the space with other groups, we can’t accommodate any decorations that would spill into another group’s space.

    For full buyouts (16-30 guests), decorations are allowed - however, surface space is limited so we recommend that any table decorations are on the smaller side.

  • We can fit a maximum of 30 guests on the outdoor deck. For the maximum party size, we arrange guests in tables of 5-6 depending on total party size. For 30 guests, there would be 5 tables of 6.

    Groups up to 16 can be seated at two tables of 8 next to each other.

  • Unfortunately we’re not able to accommodate presentations or AV set up on our outdoor deck.

  • The deck has a roof year-round, and has canvas siding (not fully enclosed) with some heaters during the fall/winter/early spring.

    Please note, all large parties/private events are only able to be accommodated in this outside deck space.

    Particularly bad weather may impact your experience, so although we can book during the off-season we don’t recommend it.